Administrative Measure Details

Department of Juvenile Justice

2009

Goal	Measure	Rating	Explanatory Note
Emergency Preparedness
Emergency Preparedness	Percent of recommended preparedness actions taken Source: OCP Agency Preparedness Survey	75-100% 50-74% 0-49% Unavailable	Physical Security: agency needs to significantly increase focus; potentially acquire assistance, on ensuring facility and employee safety & securit; COOP Plans: agency should regularly schedule at least 1 COOP test per year; Vital Records: agency may have Disaster Plan, but needs to address vital records in the plan. The agency has begun steps to establish a contract to digitalize vital records; Human Resources: HR has not introduced in-house activities that promote and/or recognize a culture of preparedness. The agency's HR Workforce Plan includes limited references to flexible staffing options and how/when they might be applied. Documentation demonstrates the employee communication techniques, and related HR business practices to relay information to employees is not fully complaint. The agency has not openly expressed an interest in supporting Commonwealth Preparedness initiatives overall oris unaware of such initiatives; ARMICS: agency has not met deadlines set by DOA to ensure financial internal controls.
Financial Management
APA Audits	Number of recurring findings/material weaknesses Source: Comptroller's Quarterly Report	0 1 recurring 2+ recurring or 1 material Unavailable	Strengthening Controls over Capital Projects Procurement and Capitalization-in particularily CIP-All CIP projects were reviewed by June 30, 2009 and only current projects in CIP now
Budget Plan	Percent of expenditures within budget plan Source: DPB Expenditure Variance Report -derived from CARS	0-100% N/A >100% Unavailable	The Budget Office coordinated fourth quarter FY 2009 GF expenditures in detail, to enable full use of GF expenses. Total GF expended in FY 2009 equated to 99.98% of the Appropriation.
Internal Control	Percent of compliance with ARMICS Source: Comptroller's Quarterly Report	100% N/A 0-99% Unavailable	No resources (time, money, or personnel) were ever allocated for ARMICS; per Director start review items with the most important items as time permits. Surveys have been done; cash receipts, CIP have been completed.
Prompt Pay	Percent of compliance with prompt pay act Source: Comptroller's Quarterly Report	95-100% Last Quarter 0-94% Last Quarter 0-94% Last 2 Quarters Unavailable	For the fiscal year ended June 30, 2009, the agency had 99.74% compliance with % number of payments made and 99.60% compliance with % dollars spent.
Government Procurement
eVA Usage	Percent of procurement transactions made through eVA Source: DGS eVA Reports	95-100% 75-94% 0-74% Unavailable
SWAM Vendor Participation	Percent of (SWAM) Small, Women & Minority agency goal achieved Source: DMBE SWaM Dashboard	95-100% 90-94% 0-89% Unavailable
Human Resources
Fairness and Equity	Percent rating in EEO Assessment report Source: DHRM HR-at-a-Glance	100% 97-99% 0-96% Unavailable
Talent Acquisition	Percent of hiring offers accepted Source: DHRM HR-at-a-Glance	85-100% 75-84% 0-74% Unavailable
Talent Management	Percent turnover excluding internal promotions and transfers Source: DHRM HR-at-a-Glance	0-14% 15-24% 25-100% Unavailable	According to DHRM HR-At-A-Glace, our turnover was 9.8% for FY09, However, based on our agency calculations, the total turnover for the department is 12.84%, which is 4.08% less than the previous year. Over the past three years the department has reduced its turnover by 6.83%, ultimately exceeding our 3 year goal.
Telework	Percent of eligible employees that telework Source: DHRM HR-at-a-Glance	20-100% 5-19% 0-4% Unavailable
Information Technology
Accessibility	Percent of compliance with IT accessibility standards Source: DRS Accessibility Report	90-100% 70-89% 0-69% Unavailable
Information Security	Percent of compliance with information security standards Source: VITA Information Security Report	98-100% 95-97% 0-94% Unavailable